5.1. Music Office

Located in Room 179 in the front of the Music Building. Open Monday through Friday, 8:00 a.m. to 12:00 and 1:00 to 5:00 p.m. Phone 924-4673. If you need to speak to the Director of the School of Music & Dance, talk to his assistant in Room 180 or call (408) 924-4676 for an appointment.

5.2. Music Use Fee

Music majors and minors must pay a music equipment use fee of $30 each semester they are enrolled at San Jose State University. Other students enrolled in performing ensembles or any electro-acoustic music course must pay a fee of $22. The receipt must be brought to the Music Office before completing University registration. Applied music instruction will not be authorized until this fee is paid. Music 10B students or students enrolled in any sound recording course must pay $22 each semester they are enrolled in one or more of these classes. These fees are included in the student's bill with other registration fees.

A. Music Use Fee Card and Applied Music Fee and Registration.

All music students must pay a $30 music use fee and an applied lesson fee of $125 in order to complete registration in the School of Music & Dance. Pick up a copy of the applied music registration form, which enables you to get the code to sign up for applied lessons. You must pay the music use fee and obtain your instructor's signature BEFORE the office will release the code which you put on your add form. At that time the Bursar's Office will bill you $125 for your Applied Lesson Fee. Bring the Music Use Fee card with signatures and the completed and signed Applied Music Registration form to the School office and you will be given the appropriate code for your applied lessons. Applied lessons must be added no later than the end of the second week of instruction.

B. Drop/Add Courses.

You may drop and add courses through touch-tone during the period of time indicated in the Schedule of Classes. To add, get an individual code from the instructor when you attend the class, and enter it along with the class schedule code. To drop, follow directions for dropping during the first week. If you do not attend the first class meeting the instructor also has the option to drop you. Dropping or adding after the touch-tone period will require paperwork, signatures and possible fees. Get paperwork from Admissions and Records in the Student Services Center.

C. Scholarship Recipients.

See the School Accounting Technician in room 165 for information concerning scholarships. You must adhere to the requirements of your scholarship in order to continue to receive it.

5.3. Applied Lesson Codes

All Music Majors must complete the following steps before obtaining their lesson and special study registration codes:

A. Pick up the Music Use Fee Registration Card from the School office.

B. Pick up the Applied Music Registration sheet from the School office.

C. Pay your Music Use Fee at the cashier's office ($30). Keep the receipt.

D. Obtain ALL required signatures from the faculty. Applied faculty must sign the Music Use Fee card and Applied Music Registration sheet.

E. Go to the Music Office with all the above materials, plus the Music Use Fee receipt.

F. The Music Office will then assign an add code for your applied lessons.

G. You will receive a bill for the applied lesson fee.

5.4 Employment Opportunities

A. Work Study

Depending upon availability of legislative funding, and where there is appropriately demonstrated student need, Work Study Grants are made available for up to twenty hours per week. The hourly wage scale currently is $8.00 per hour for first-year appointment. Please check with the Financial Aid Office for further details.

B. Student Assistantships

Depending upon availability of legislative funding, Student Assistantships are available for up to twenty hours per week. The hourly wage scale currently begins at $8.00 per hour for first year appointments. Check with the school office for further information.

C. Current Student Assistant Positions

1. Recruitment Coordinator (instrumental) (1)

2. Recruitment Coordinator (vocal/choral) (1)

3. Concert Manager (2-4)

4. Office Assistants (2)

5. Music Library Assistant (1)

5.5 Building Use

The building is officially open Monday through Friday, 7:00 a.m. to 11:00 p.m. and on weekends, Saturday 10:00 a.m. to 6:00 p.m. and Sunday 12:00 p.m. to 4:00 p.m. Each semester after a student has paid his $30 Music Use Fee, a "Music Use Fee Authorization" card will be issued. This card will be honored during regular operating hours.

Use of School of Music & Dance facilities is normally restricted to current SJSU music students. If a group includes both SJSU students and others, an SJSU student in the group must have written permission from the Director before they can use the facility. Any time a group is using a room in the Music building, at least one current music student with a Music Use Fee Card must be present.

When using the facility be respectful to others. The decibel level must be kept within bounds in order not to interfere with those using nearby rooms. If your practicing is too loud you may be asked to leave the building. Repeated problems will result in loss of practice privileges by the individual or group concerned. Under no circumstances should outside doors or windows be propped open after the building is locked. This is a serious safety risk and will result in the loss of after-hours privileges for all students.

5.6 Practice and Practice Rooms

Regular daily practice is essential for success in applied music. A minimum of ninety minutes per day of practice is required for adequate progress.

A. Practice rooms are available to students on a daily basis between the hours of 7:00 a.m. and 11:00 p.m., Monday through Friday.

B. Practice rooms are available on a "first come, first serve" basis. Music majors have priority.

C. Do not put food or drink on the pianos.

D. Do not put paper over the windows of the practice room doors. This creates a safety hazard.

E. Students are not allowed to practice in the classrooms or in the hallways.

F. A $30 per semester use fee is required of all students using a practice room (the Music Use Fee meets this requirement).

5.7 Access to the Percussion Studio

Students registered for Studio percussion lessons (private instruction), or who have permission from the percussion instructor may use this room and its equipment. Payment of the Music Use Fee is required to use this facility.

Once you have qualified to use the Studio, a key will be checked out to you for the semester. Refer to the section on Key Policy for a detailed description of the process for checking out a key.

5.8 After Hours Passes

After Hours passes may be issued only to students who have paid their Music Use Fee for the semester. Requests for After Hours passes may be issued only to students who are enrolled in a music course that may require access to the building after regular hours of operation (applied music, recording studio, electronic lab, ensemble rehearsals). After Hours passes are issued for specific rooms only. It is the policy of the piano faculty not to permit piano practicing in classrooms.

After Hours passes are valid only for one semester, from the first day of classes to the last day of final exams. Students must demonstrate a familiarity with Music Building emergency procedures, including use and location of emergency telephones, before passes will be issued. There is a $10 fee required for after hours use of the building. After Hours passes may be revoked for any reason deemed valid by a faculty member.

5.9 Keys

Music students frequently need keys to specific rooms such as the piano studios, percussion studios, and sometimes, with the faculty member's approval, even faculty offices. Students will not be issued keys to classrooms. Students authorized to be in these rooms sign out keys for the academic year.

A. Go to the Music Office and pick up a Departmental Key Check Out card. You will need to show your Music Use Fee Card.

B. Fill out the card and get the appropriate faculty member's signature authorizing the key check out.

C. Bring the signed card to the School office. You will be given a University Key Request card. Fill out that card , have the director sign it, and take it to the lock shop.

D. Within two weeks your key will be ready. Please check with the Lockshop as they will not notify you. If the key goes unclaimed for two weeks after it is made, the Lockshop will cancel the order and you will have to initiate the entire process again.

E. At the end of the Spring semester, keys must be turned in to the School office. If you leave school earlier, key(s) must be surrendered. A hold will be put on all grades and records of students failing to turn in their keys.

Room Key Liability: The student is responsible for room key(s) issued. If a key is lost or stolen, the student must notify both the School and the University Lock Shop as soon as possible. The student must pay for the lost or stolen key(s) and interview with the Director before the reissue of key(s).

5.10 Staff Technician and Use of Lab Facilities

Lab facilities are controlled by the faculty member in charge of each lab. Check in the School Office for the name of current faculty member in charge, or with the Staff Technician in room 268. Labs are all limited access rooms and lab cards are required to enable student access. Faculty members, with lab facilities, have lab cards for each semester. The student fills out the card, secures the proper faculty signature, and bring the lab card and the Music Use Fee card to the Music Office to obtain entrance codes for the restricted rooms. Students must have paid their Music Use Fee and have the Use Fee Card in their possession BEFORE a faculty member will give them a lab card.

Do not take food or drink into any of the lab facilities.Use of labs after hours (i.e., after 11:00 p.m. on weekdays when the building closes, or on weekends) requires instructor permission by the instructor writing "OK for after hours" on the back of the lab card. It also requires a signature from the Director of the School and an additional fee of $10.

5.11 Lab Key Code Access/Studio Rules

A. The individually issued School of Music & Dance access key code for the studio entry locks are not to be shared with others, nor is the key code bearer allowed to let those without key codes into the studio. Failure to comply will result in loss of key code. Individuals found in these studios without an officially issued key code will be asked to leave immediately.

B. No food or beverages will be allowed in the studios at any time. Closed containers, such as water bottles, should be stowed in backpacks.

C. No writing upon or posting of notes on the workstations, hardware, furniture or walls is allowed.

D. Users may not connect peripheral devices to studio hardware without permission. The repatching of cables and equipment other than the user accessible patch bays or the moving of cables, equipment, tables, or tampering with security devices within the studio is not allowed.

E. No installation or removal of application and system software, or the changing of default video, printer, desktop, etc. parameters on studio workstations is allowed.

F. File storage on workstation is limited to classroom defined folders. All other material will be erased periodically.

G. Lab use is an extension of instruction of the School of Music and Dance, therefore, all work performed in the lab should support class assignments. Printing papers for other classes, personal e-mail, live-chat messaging, surfing the web, etc. in a manner that is not part of School of Music and Dance assignments is not allowed.

H. Problems with any hardware or software should be written in the studio sign-in log in those studios were one is provided or reported to the instructor or his assistant.

I. Students using the printer in M124 must supply their own paper. Use paper designated for laser printers (not 3-ring binder paper, tractor-feed printer paper, etc.).

5.12 Resource Center Check out Policy

The Resource Center for the School of Music & Dance is located in room 114. The Resource Center houses the performance sets for the Band, Choir and Orchestra. It also has a collection of chamber music, solo instrument music, reference books and recordings.

Music Majors may check out music for use in a performance ensemble, a music department class or applied lessons. Students must have a Music Use Fee card before checking out music.

Check Out period

1. Books: General - 2 days

2. Recordings (LP's only) - 2 weeks

3. Study scores - 2 weeks

4. Music for classroom use only - All semester.

Students will be required to pay for replacement of Resource Center materials that are lost or stolen while in the students possession (on or off campus). Materials not returned may result in a hold on students records.

5.13 Lockers

A. Lockers are available for music students. Locker check-out procedures are posted around the building during the first month of school.

B. You must have a valid Music Use Fee card in order to check out a locker.

C. Obtain a Locker Check Out form in the School Office.

D. Find a locker, put a lock on it, fill out the card and return it to the School Office.

E. Music majors have priority on lockers.

F. Music minors and students playing in ensembles have next priority.

G. SJSU assumes no responsibility nor liability for instruments, books, or any equipment stored in Music lockers.

H. Music lockers must be checked out through the Music Office. Music lockers not checked out through the Office are subject to having their locks removed and the locker contents discarded.

I. Lockers are checked out through the school year. Any locks left on lockers a week after the last day of school will be cut off and the locker's contents will be discarded.

5.14 Pianos, Harpsichords and Organs

A. Pianos, harpsichords and organs are maintained on a periodic basis. Students noting any problems with keyboard instruments should let the department technician know immediately. A piano repair/tuning sheet is posted outside the technician's office.

B. Grand pianos are available only for student practice with consent of the coordinator of keyboard studies.

C. No student may use a university organ without permission of the applied organ instructor.

5.15 Instrument Check Out Policy

The School of Music & Dance has a limited number of instruments available on a per semester basis for regularly enrolled students:

A. Music Majors who need an instrument for use in a performance ensemble, a music department class, or applied lessons.

B. Non-music majors who are participating in a music department performance ensemble.

C. Music Majors and non-music majors who need the instrument for Fundamental classes.

5.16 Instrument Check Out Procedures

A. Obtain an instrument check out card from the Resource Center (room 114).

B. Have the card filled out and signed by the appropriate instructor and returned to the Resource Center.

C. Show your Music Use Fee Card.

D. Upon receiving the instrument and signing the instrument check out card you will accept full responsibility for the instrument on loan. If it is lost or stolen while in your possession (on or off campus), you will be required to pay for its replacement. You also are required to pay for damage resulting from negligence or improper use.

E. The student must not have state equipment repaired or adjusted by any off-campus repair shop without the prior approval of the Resource Center technician.

F. All university instruments and equipment must be checked in with the School technician no later than 3:30 p.m. on the day of commencement.

G. Summer use of instruments requires the written approval of the School Director. A $30 Use Fee must be paid before the instrument is issued.

H. Woodwind performers must purchase their own reeds.

All instruments must be returned or renewed at the beginning of finals week, the semester in which they are due. Any instrument not returned or renewed on time can be result in holds on a student's record.